Employer of record services in Poland

Grow your team in Polandy without an entity. Payroll, benefits, taxes and compliance, all handled in one easy-to-use platform.

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Quickly & easily employ in Poland without an entity

Need to hire in Poland so without setting up a local entity? An Employer of Record (EOR) lets you employ people legally, quickly, and without the cost or complexity of opening a subsidiary. We handle compliance, payroll, and HR admin — so you avoid misclassification risk, stay on the right side of Poland’s strict employment laws, and get your team onboarded and paid without delays.

Entity-free employment

Seamlessly employ in Poland and 179 other countries without needing to set up an entity.

Stay compliant

Using an EOR ensures compliance with changing tax, labor and payroll laws.

Dedicated support

Get instant answers all your employment questions, with access to a named account manager just a phone call away.

Sync with your HR systems

Effortlessly sync your employees data for attendance, leave, onboarding, and benefits systems via our dedicated API. Easily setup by our hands-on onboarding team.

“Their expertise and understanding of the unique hiring, payment, and human resource practices in each country has been nothing short of outstanding. Our Client Success Manager, has done just that … ensured our success. Her availability and willingness to engage on a personal level has made all the difference.”

Director of Research Operations,

“Excellent service, especially from our account manager who has gone above and beyond to help us use the platform effectively. Our manager, significantly simplifies my workload. It is like having your own TopSource HR representative on your team.”

Chief Human Resources Officer,

“TopSource has been our go-to resource for international hiring. They are responsive, thorough, respectful and knowledgeable. The Client Success team has provided us with the utmost customer service, and the more we use TopSource, the more, it gives us access to more resources and knowledge.”

Senior Manager, Human Resources ,

Employing in Poland made simple

Growing your workforce in Poland doesn’t need to be complex. Speak with our team to see how TopSource EOR makes it easy to hire in new countries, without setting up entities or getting lost in local regulations.

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Global Employee Cost Calculator

Estimate the cost of your new hire with our calculator. Simply enter their location and salary information in to this handy tool to see what will be spent in employment costs each month.

Employment Cost Calculator

*Indicative figures only and not definitive legal advice. Local regulations change frequently. Consult an expert

Poland

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More than an Employer of Record.

Employer of Record services are only one way that we help you accelerate your global growth goals. From talent advisory to entity management, we give you the tools you need to research, enter and expand into your key markets.

Market Selection Advisory

Compare available talent, compensation, additional costs and regulations across different countries

Salary Benchmarking

Identify and prioritize markets for growth based on talent, cost & regulations

Global Skills Analysis

Map skill availability by region to align talent strategies with business goals..

Talent Acquisition

Find, hire & onboard the highly skilled team members you need in each locality.

Talent Strategy Optimization

Optimize your talent strategy to enable your organization to achieve it’s global ambitions.

Global Benefits Review

Benchmark your global benefits to boost employee retention.

Frequently
asked questions

Yes. We manage ZUS social security contributions (pension, disability, sickness, and accident insurance, running to roughly 20% of gross salary for the employer), PIT income tax withholding, and enrollment in the Employee Capital Plans (PPK), Poland’s auto-enrol workplace pension scheme, which employees can opt out of but are automatically re-enrolled into periodically.

Private medical care packages (such as Luxmed or Medicover subscriptions) are close to a market-standard expectation in Poland’s professional and IT sectors, alongside Multisport-style wellness cards and enhanced PPK employer contributions above the statutory minimum. Given Poland’s tight talent market for tech roles, these extras are often what differentiates competing offers.

Notice periods for indefinite contracts scale with tenure: two weeks for under six months of service, one month for six months to three years, and three months beyond three years. Poland also caps fixed-term contracts at a maximum of 33 months or three consecutive contracts, after which the relationship automatically converts to indefinite, a rule that trips up employers used to more flexible fixed-term arrangements elsewhere.

An EOR can typically onboard an employee within one to two weeks for ZUS registration, PPK enrollment, and contract issuance, compared with the several weeks usually needed to incorporate a Polish entity (such as a sp. z o.o.) and register as an employer with ZUS and the tax office. This makes an EOR a practical option for companies building nearshore engineering or shared-services teams in Poland without committing to entity setup first.

Poland’s fixed-term contract limits, PPK auto-enrolment rules, and ZUS reporting require ongoing local administration that’s easy to underestimate. An EOR handles that compliance and carries the employer liability, letting you access Poland’s strong technical talent pool quickly without setting up a local entity, which is particularly useful for companies testing a Central European hub.