Payroll Outsourcing Services in India

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Streamline your process with our all-in-one payroll outsourcing services.

From timely payroll processing through to statutory filings, reporting, analytics and expense management, our payroll outsourcing services simplify your workflow. TopSource’s experienced professionals work as an integral member of your team, taking care of your end-to-end payroll requirements. We fix problems proactively and work with you as an integral part of your team allowing you to focus on your strategic business objectives. We operate as a trusted partner supporting you and your employees getting everyone paid on time, every time.

We provide a complete spectrum of employer services that allow you to employ and remunerate staff more easily and quickly while supporting you to meet your legal obligations. Whether you require payroll solutions in India or worldwide, our payroll outsourcing systems and processes are designed to go with your infrastructure and applications rather than requiring you to fit ours. With our proven track record of success, we bring decades of experience and expertise to your operations.

Our payroll outsourcing services:

We remove the stress and offer you the reassurance that your employees are paid on time, every time. So, if you’re looking to outsource your payroll in India, we’re here to support you where you need it most with our payroll outsourcing services.

Get in touch today to learn more about our India payroll services.

Customised payroll solutions we offer

Our total employer services cover the following areas:

Payroll solutions

As a leading third-party payroll provider in India, we understand the complexity of managing payroll operations in-house. Because of our innovative and scalable system, TopSource Worldwide has managed to handle payroll operations with great efficiency and effectiveness. Our payroll outsourcing services include on-time payroll processing, investment proof verification, tax filings, reporting and analytics, expenses management, co-ordinate/project management, data collation etc.

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Employee self-service (Portico)

Employee self-service is supported by Portico™, our fully hosted HR data and payroll solution that streamlines processes, enhances efficiency and reduces costs. Portico™ can be customised to suit your requirements and has numerous employee self-service modules — including Manager Self-Service, Investment Declaration, Helpdesk and Payroll Reimbursement.

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Leave and attendance management

TopSource Worldwide ensures you and your staff will always have access to up-to-date and correct information through online workflows. Fully integrated systems allow you to generate one-click attendance reports for payroll processing.

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EOR/PEO companies

TopSource Worldwide is more than just a payroll provider. Our employer of record (EOR) services provide hassle-free management of your employees from start to finish. Right from onboarding, reporting, FX management and international money movement till off-boarding, it can reduce your burden of everything to do with officially employing someone.

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Statutory filing/compliance

Getting familiar with various laws and regulations that come with statutory reporting can be a little taxing, particularly when each industry and country has its own set of rules. TopSource Worldwide takes care of all compliance laws and ensures that you remain on the right side of the law. Our India statutory filing services cover income tax, provident fund, ESIC, labour welfare fund and profession tax.

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TopSource Key Stats

18+

years in payroll business

200+

clients in India

100%

secured access to self-records

250+

experienced payroll professionals

Benefits of working with us

How our payroll solutions help companies

At TopSource Worldwide, we work as a team for our ambitious clients. We know that accurate payroll and compliance are critical tasks, but they’re not core business activities. Success is when our clients focus on their core objectives. Our payroll outsourcing services make clear sense as we give you the freedom of focusing on what you want and provide excellent service as a trusted payroll partner. The following are the ways in which we help companies:

  • Unleash growth ambition, local and global
  • Get best value, service and quality equation regardless of growth focus
  • Leave you free to focus on core business in complete comfort
  • Simplify expansions and total flexibility in payroll
  • Ensure that your compliance requirements are met

 

Our success stories

1.   Eliminating errors and improving accuracy in the payroll process

A global leader in alternative legal, business and research support services for corporations, law and professional services firms — with a presence across four continents — was facing consistent service issues with its outsourced payroll provider.

The client’s HR and finance departments had to cope with the additional workload caused by errors in the payroll process. Thus, they had to deal with many payroll, investment declarations, leave and attendance management queries. These issues, coupled with inflexibility of reporting formats, were creating a significant stress on the client’s HR team.

TopSource Worldwide, with its comprehensive payroll solution, solved the problems with the payroll and reimbursement process and investment declarations. We provided a fully integrated employee self-service platform called Portico™ so that employees could directly initiate the reimbursement process, submit the investment declarations and manage their leaves online. Portico™ also provided the client’s HR team ready access to reports along with a customised payroll journal.

The payroll outsourcing services provided by TopSource Worldwide freed up valuable time for the HR and finance departments so that they could focus on their core activities.

2.   Removing people dependency and creating a robust payroll process

A leading global provider of specialised products and engineering solutions had 1,200 plus employees working across four plants in India. The client was processing payroll in-house, partially automated with a legacy time and attendance system and payroll software.

Maintenance and upgradation of these legacy systems were already difficult, but it started to create more problems when a key member of the payroll team retired. This resulted in risking the entire payroll process as there was no one with complete knowledge of their intricate payroll calculations. The client was unable to implement automated leave and attendance systems, thus requiring a lot of manual effort in synchronising and correcting the data and increasing the risk of errors.

TopSource Worldwide took over the payroll and implemented the automated leave and attendance modules. We also provided onsite assistance to help address all employee queries post payroll. TopSource Worldwide’s Portico™ platform was used by the client for the online submission of investment proofs, which resulted in the complete elimination of paper trails and, thereby, logistical and confidentiality issues.

With the payroll process fully documented and the process handled by experts, TopSource Worldwide effectively de-risked the entire payroll process for the client.

Our Indian payroll certifications

When it comes to choosing an outsourced payroll provider, you want to be confident that your provider’s system, process and technology platform will work effectively. We aim to be a trusted partner and deliver our promised service value through the effective application of systems and processes. We have been rigorously assessed by various regulatory bodies to ensure this is the case. So, you can trust that our payroll, accounting systems and technology platforms will work as desired.

  • ISO 9001:2015 & ISO 27001:2013 for process management and information systems, respectively
  • SOC1: Type II for full SOX compliance
  • BACS-registered bureau (UK)
  • Money laundering registered (UK)
  • Data Protection Act registered (UK)
  • HMRC-registered bureau (UK)
  • GDPR (UK and India)
  • BSI 25999 business continuity and planning for disaster recovery

FAQs

It can feel like a huge undertaking to switch from one payroll provider to another or an in-house team to a third party, but we have streamlined our onboarding methods so that the change is a simple, hassle-free experience. We can totally take over your payroll processing responsibilities in as little as four weeks, utilising our 20 years of experience to ensure your move is as easy as possible. We provide templates to capture all the details and work with you to transition smoothly.

We create a bespoke payroll plan for every single one of our clients. You’ll get your own dedicated payroll administrator who’ll answer all of your questions and set up everything from automation for IT declarations and payroll reimbursements along with employee self-service and manager self-service. Nothing is too complex for us!

Payroll can be outsourced at any time during the year and doesn’t need to be linked to the end of the tax year. TopSource Worldwide has robust processes that allow a seamless transition even during mid-year and ensures that all statutory filings and compliances are adequately covered.

Yes, absolutely. TopSource Worldwide has adopted best-in-class industry practices to ensure client data is secure. TopSource Worldwide is ISO 9001 and ISO 27001 certified, and the processes are SSAE18 and ISAE 3402 compliant. These processes and controls are validated annually through independent audits and pen tests.

Our clients

“We have been with TopSource for many years now, not only for India but for Pakistan as well. Their service, reliability and expertise have been exemplary and beyond comparison. We feel proud, and they are a pleasure to deal with.”

HR Head, South Asia, APL Logistics (India) Pvt Ltd

Thinking of outsourcing your payroll? Connect with us.