A Human Resource department has a lot of work and critical responsibilities to fulfil. One of the vital tasks that the HR team has to do is managing the payroll. Unfortunately, many organizations choose to do HR and payroll processes manually. When it is done in-house, the Payroll administration is regarded as a thorn in the side of the overburdened HR department.

An in-house payroll department’s endless list of challenges like compliance, calculation accuracy, and data submission sucks up valuable time that should be spent on other essential HR activities. Managing these challenges manually in-house is a hassle for the HR department. Thus, many companies nowadays are opting for outsourcing and choose payroll outsourcing service providers that take all the HR and payroll processes responsibilities on their shoulders and alleviate stress across the HR team. Now, before we go further, first, you must know

What is a Payroll Management Company?

A third-party payroll service provider is a company that assists or takes over all parts of payroll for another company. Employers who value their time and want to ensure that their employees and taxes are paid appropriately and on time will benefit from this. In some situations, business owners can save money by enlisting the services of payroll outsourcing service providers to help them avoid costly tax penalties.

What Payroll Outsourcing Service Providers Do

Payroll service companies typically provide more than simple payroll calculations. Employers may use technology to reduce time-consuming administrative duties and provide engaging experiences for employees.

Payroll service providers have the following main capabilities:

  • Payroll processing is done automatically.

When a procedure is automated, the time spent calculating compensation and paying personnel decreases. There may be a variety of payment alternatives available, such as a paycheck or direct bank deposits.

  • Withholding of taxes and wage garnishment

Automated payroll systems ensure that all necessary taxes, garnishments, and other payroll deductions are appropriately withheld and paid on time from employee earnings.

  • Tax filing & Compliance

full-service payroll companies will pay all the mandatory taxes and complete all filings on the clients’ behalf.

  • Reporting on payroll

Employers can often generate extensive reports that include their payroll processes, including wages received, taxes withheld, and hours worked.

Employees can view their pay statements, their tax details and edit their personal information without any assistance from HR Admins.

Benefits that Payroll Outsourcing Providers Provide

  • Putting the core business first

Payroll is unlikely to be one of your company’s essential functions. Because it is a non-core activity, any time and resources you invest in it reduces the amount of time you can dedicate to revenue-generating activities. By entrusting your payroll processing to an expert, you may better use your time in areas more closely related to your core business or revenue centers, such as customer service, sales, and marketing.

  • Expert assistance

Working with a payroll management company gives you access to their years of experience. If you work in numerous jurisdictions and want an expert who is familiar with all local norms and regulations, this immediate access is critical. Individuals with a thorough understanding of payroll laws and regulations, including complex payroll tax difficulties, are hired by outsourced payroll companies.

  • Saves Time

Payroll processing necessitates a significant amount of time and attention, whether you have ten or one hundred employees. In addition, when you process payroll in-house, you or your employees may be required to enter a lot of information. When you consider the time it takes to handle and manage payroll, outsourcing to a reputable service provider may appear appealing.
Furthermore, outsourcing payroll might assist you in preventing time losses that could occur if you make a payroll error or receive notice of an unanticipated audit. Your service provider can assist you in avoiding these blunders, allowing you to concentrate on your core business.

What are the problems faced by HR in Payroll?

HR has to go through the following problems when they handle the HR and payroll processes in- house:

  • Burden of administration

Payroll processes are often done manually in-house. It’s a waste of time because it’s prone to human error. In addition, this places a significant (unavoidable) load on your HR personnel due to a large amount of documentation.

  • Issues with the organization

Maintaining payroll, employment records, and other critical information in an effective and easy-to-access manner is linked to the administrative burden. This is very reliant on paper, which is now considered old-fashioned in the digital age.

  • Incompatible software

Some payroll management software is incompatible with others. For instance, may use various software to handle different functions (employee profiles, payroll, etc.). These many software programs do not communicate with one another, necessitating more work hours.

  • Keeping track of employee absences

Keeping a regular track of your employees’ whereabouts is a difficult endeavor fraught with flaws. Misuse and inadvertent errors are notoriously common in paper timecards and even many digital timesheets, resulting in erroneous payroll.

  • Concerns about adherence

The tax laws of India are among the most complicated in the world. As a result, fully comprehending it is frequently a pointless task. However, missing out can have serious and costly consequences. Therefore, for every business, accurate and timely statutory practices are essential.

Apart from the problems as mentioned above, here are a few more issues that HR has to face

  • Employee Productivity
  • Security
  • Human Errors
  • Data management Issues
  • Distribution System

How Will Payroll Outsourcing Service Providers Help to alleviate stress across HR teams?

The HR department may find it difficult to handle the payroll function in-house. Furthermore, the continuously changing corporate environment and changes in labor laws and regulations make it a difficult task.

As a result, having a reliable payroll outsourcing service provider can help to alleviate stress across HR teams.

You might not be sure that outsourcing HR and payroll processes are a good option. So, let’s take a look at how outsourcing services can help the HR department:

  • Saves Time

Payroll outsourcing services can save a lot of time for the HR team that would otherwise be spent on tedious and time-consuming payroll procedures. Every month, several duties such as payroll calculation, salary disbursement, report creation (attendance and leave status), tax deduction, TDS, and income tax computation can be time-consuming and inconvenient for the HR department. However, the payroll management company will not only save you time. Still, it will also provide you the peace of mind you need to focus on other critical areas like customer satisfaction and business development.

  • Reducing payroll errors

When you manage payroll in-house, there’s a chance you’ll make a calculation error or underestimate the amount of tax deduction. It’s possible that you’re not up to date on changes to labor rules and regulations or the installation of new ones. This may result in the imposition of unwelcome penalties and fines. Additionally, it has the potential to stifle and strain the employer-employee relationship.

Professional third-party payroll service providers, on the other hand, are adept and proficient at handling these payroll-related activities.

  • Saves Money

It may come as a shock to learn that outsourcing your payroll function can save you money. However, when you’re running a small or mid-sized business, this becomes even more important. Outsourcing your payroll function is a good idea if you own a small business with limited resources and a small team. You will save money and, as a result, obtain stress alleviation in this method.

  • Security of company data

Managing the payroll function is unquestionably difficult, and it necessitates the protection of employee data. However, when you handle payroll in-house using manual records, this can be inconvenient and difficult.

Furthermore, any type of fraud or lapse can be instantly detected using cutting-edge software technology. On the other hand, installing them in-house can be costly and time-consuming. As a result, the ideal option is to engage an experienced payroll outsourcing company that uses cutting-edge technology to handle the payroll job.

How can TopSource Worldwide help?

A payroll management system is a boon to a company. Having TopSource Worldwide as a payroll outsourcing service provider, your HR department can stay focused on increasing productivity and employee engagement. We understand the difficulty of managing payroll operations in-house as a prominent third-party payroll service provider in India.

TopSource Worldwide has handled payroll processes with exceptional efficiency and effectiveness because of our innovative and scalable technology. On-time payroll processing, investment evidence verification, tax filings, reporting and analytics, cost management, coordinate/project management, data collation, and other payroll outsourcing services are provided by us.

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Published On: February 28th, 2022Last Updated: March 14th, 2022

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About the Author: Sachin Disa

Sachin heads the India Payroll business unit and is responsible for global sales into India, India domestic sales and delivery, and local finance support in India. Sachin has over 17 years of experience with the company, his previous roles include head of UK payroll operations, head of accounting support services, head of sales in India and VP of finance.