Payroll mistakes happen more often than we can think of. For employees whose only source of income is their salary, delays or errors in releasing salaries and irregularities in salary processing can take a toll on their productivity and morale, ultimately affecting the business. Along with ensuring accurate and timely payments during payroll processing, adhering to the laws and statutory compliance is equally critical. Companies realize that payroll officers and HR managers are spending a lot of time in payroll processing – resulting in less focus on other aspects of the job. If your business is looking for a payroll service provider to handle this overwhelming process, you are on the right track.

HR and Payroll Management System in India

India is rapidly becoming one of the major payroll outsourcing hubs in the world, and as companies embrace cloud-based systems, they are keen to deploy payroll and HR internationally. In the last decade, there’s been a rapid transformation and adoption of cutting-edge technologies in every aspect of our life, and the world of payroll is no different. Several intelligent software solutions and game-changing technologies promise to enrich the experience for HR teams and compete in the global payroll realm. A payroll service provider in India will handle all stages of payroll processing – pre-payroll activities, actual payroll processing and post-payroll activities, leaving your HR teams more time to focus on their HR services.

As a business, if you’re on the fence about outsourcing your payroll solution, here are a few reasons to consider:

  • Allows Easy Integration

For companies with considerable employee strength, an integrated payroll solution with time tracking, login details, attendance and leave management system ensures smooth payments on time. A payroll outsourcing service will also update its software and follow the latest statutory compliance and tax laws in the country to prevent any discrepancies. At the same time, you can integrate your existing software or tech with the payroll solution to create a simplified system for payroll in your company.

  • Helps Conserve your Critical Resources

Your HR teams are constantly swamped with the essential company and employee-related responsibilities. Managing payroll processing demands intense time and meticulousness. These repetitive tasks can be outsourced to an HR and payroll service provider based in India so that your HR personnel can focus on more critical tasks.

  • Enables Better Data Management

If you’re struggling with handling the manual data of your rapidly growing teams, it may be time to consider digitized data with the support of an outsourced HR service provider. They can tailor a scalable payroll model to adapt to your company and support instant data retraction from their cloud database in real-time. As a result, managing and sorting employee data for payroll is no longer your company’s headache. And whenever you do need some information, it’s always available at your fingertips.

  • Minimizes Errors, Maximizes Efficiency

Payroll errors can significantly impact productivity and hamper any business’s bottom line. A payroll service provider with the latest software and technical support assures minimum errors and high efficiency for all your payroll processing requirements. In addition, you can outsource your multi-location office payroll to India and handle your global salaries in just a few clicks.

  • Assures Top-Notch Data Security

Companies offering payroll and HR services in India have secure systems because they handle highly sensitive employee and business data. They implement redundant backup strategies and manage multiple server locations to protect your data. As a result, it adds another layer of security in case of a data breach or internal data tampering.

How Does a Payroll Solution Work in India?

An HR and payroll management system in India will streamline not just employee salaries but also handle statutory compliances, leave management system, HR services, and more. The payroll solution will send reports with details like the payroll cycle, policies and benefits related to leave, tax, bonuses, and employee information.

The process involves:

• Onboarding employees
• Defining the pay policy
• Creating the compensation structure
• Collecting payroll inputs
• Computing the salary
• Distributing payslips and compiling tax reports

The best payroll service providers will process payroll for you, take care of all your tax and statutory compliance matters and offer remote access to your payroll from the cloud, 24*7.

How Should you Choose a Payroll Service Provider?

When looking for an HR and payroll management system in India, consider the following points:

  • Budget

Compared to automated payroll services or in-house payroll software, outsourcing your payroll processing is cheaper in the long run. You save on infrastructure, training expenses, and time. Look for companies that fit your budget for outsourcing and negotiate the best prices for a long-term business relationship.

  • Reputation

The company’s software, security protocols and error management techniques will help them build their reputation in the market. Look at the recommendations and talk to the clientele to better understand the payroll outsourcing company’s abilities and reputation.

  • Services

Above all, check if the payroll service provider offers the exact payroll solutions you need. You can select a standardized package or a customized system based on your individual business needs.

  • Expertise

Look for a payroll outsourcing company specializing in your required area and has the expertise to handle your payroll requirements. It’s best to work with a company that offers expertise in managing businesses of any size or industry segment.

  • Statutory Compliance

Pick a company that keeps you up-to-date with the ever-changing legislation and tax requirements in India and other markets – wherever your business operates.

  • Technology

Most payroll outsourcing companies in India operate through online platforms and mobile apps, ensuring they leverage the latest technology stack and innovative self-service tools for employees and managers to handle leave management systems, attendance, and time sheets. It also provides much-needed transparency to all your employees.

  • Software & Security

The more efficient, simple, and secure the software, the greater chances that your payroll processing will be smooth and satisfactory. You can talk to the payroll outsourcing companies, create a shortlist about their software and security systems and pick one that best resonates with your business requirements.

If you want to stay ahead of the competition, your business needs to be efficient, productive and, more importantly, agile and responsive. By outsourcing your payroll processing to a trusted expert, you free up time, money and brain power to focus on business growth and strategy.

TopSource Worldwide is a payroll service provider that significantly boosts companies of all sizes with a successful partnership. For companies looking at cost reduction and time efficiency in their journey of growth, outsourcing payroll solutions effectively saves time, money, and resources. We take care of end-to-end payroll processing for you and can scale our services up or down based on your company size. So whether you’re an ed-tech platform with less than 100 employees or an industrial setup with over 1000 employees in multiple locations, we have a solution for you.

Ready to optimize your payroll processing? Get in touch with TopSource Worldwide today!


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Published On: June 29th, 2022Last Updated: July 19th, 2022

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About the Author: Sachin Disa

Sachin heads the India Payroll business unit and is responsible for global sales into India, India domestic sales and delivery, and local finance support in India. Sachin has over 17 years of experience with the company, his previous roles include head of UK payroll operations, head of accounting support services, head of sales in India and VP of finance.