Our Expertise
Managing a global workforce in Poland
Managing a global workforce in Poland requires a comprehensive understanding of the local employment landscape, known for its manufacturing industry and robust workforce. Poland's labour laws, including the Labour Code and social security regulations, require careful compliance. TopSource Worldwide's expertise in these areas can greatly assist businesses, ensuring smooth operations for employing in Poland. Our services streamline the complexities of managing a workforce in the Polish market.
Extensive expertise
Our team of experienced, knowledgeable staff collectively provide up-to-date employment information across 180 countries, so you can always get accurate advice.
Entity-free employment
Feel free to hire employees from all over the world without being weighed down by setting up entities, running complex payroll or recruiting a hiring team.
Payroll without hassle
Have the confidence that your staff will always be paid accurately and on time, so that you can focus on your core business activities and work towards your success.
Always-on support
Access helpful, relevant, personalised advice whenever you need it, along with expert-led recruitment policies and tried-and-tested HR best practices.
"With TopSource we were able to have employees hired or maintained in Nutreco without having to establish an entity in these countries for only 1-2 employees. I think most countries are covered by TopSource, so they can help us with almost all cases. Good advice on conditions and direct contact with employees. Invoicing done directly to the company. An easy process compared to hiring employees by ourselves."
Annette van Duijnhoven
”We searched the market for a local payroll vendor in 2014 and we chose TopSource as our partner. We were looking for error-free and timely payroll processing and TopSource Worldwide delivers this, saving us time and money. We have worked together for 8 years now and would recommend them to anyone."
Praveen Lihinar
Personalised Employer of Record services in Poland
TopSource Worldwide offers personalised Employer of Record (EOR) services tailored to meet the specific needs of your business in Poland. This includes handling employee onboarding, payroll processing, tax compliance, employee benefits management, and HR support. Our EOR services ensure that your business meets all legal and regulatory requirements, providing a hassle-free solution to manage your Poland-based employees.
End-to-end Poland payroll services
Looking to expand into Poland? Our unparalleled expertise in global payroll services ensures that your business can seamlessly navigate the complexities of payroll on a global scale, supporting your Poland expansion initiatives.
Global entity management
Venturing into the Polish market can be both exciting and challenging. With distinct business regulations, cultural nuances, and economic landscapes, it's essential to have a clear roadmap for your business establishment journey.
Accounting
Whether your goal is to process your purchase-to-pay transactions with minimum errors or manage your expense claim procedure, our team of experts can handle your accounting responsibilities, allowing you to focus on your core business and save time and money.
Global EOR services
Managing a diverse global workforce can be complex. This is where TopSource steps in as an invaluable employer of record services partner for companies seeking to expand their global reach while ensuring compliance with local employment laws and regulations.
Global Expansion Simplified
How to do business in Poland
Entering the Polish market presents a mix of excitement and challenges. Given unique business regulations, cultural intricacies, and economic dynamics, a well-defined roadmap is crucial for a successful business establishment.
TopSource Worldwide is with you at every stage. Whether it's navigating local regulations or facilitating seamless operational transitions, our expertise ensures a swift and efficient process for establishing your business in Poland.
Poland Insights
Key insights into Poland's landscape
VAT rates: Poland has a standard VAT rate of 23%, with reduced rates of 8% and 5% for specific goods and services.
Ease of Doing Business rank: Poland ranks 40th in the World Bank's Ease of Doing Business Index, indicating a moderately favourable business environment.
Consumer Confidence Index: As of 2022, Poland's Consumer Confidence Index was 87.7, reflecting stable economic sentiment.
Employee maternity/paternity leave: Maternity leave is 20 weeks, and paternity leave is 2 weeks, emphasising support for new parents in the workforce.
Employee termination period: Standard notice for termination varies but is typically 2 weeks to 3 months, depending on employment contract terms and length.
Employee salary pay date: Wages are generally paid monthly, with specific pay dates outlined in employment contracts and subject to labour laws.
Bank holidays: Poland observes national bank holidays, including Independence Day, Constitution Day, and Christmas, with a total of 13 public holidays in a year.
An overview of the main statutory benefits
An employer is required to pay 9.76% of the employee’s gross salary towards their pension on a monthly basis. An employee is required to pay 9.76% of their gross salary towards their pension on a monthly basis.
Sickness:
- Any employee aged 50 years old or younger is entitled to up to 33 sick days per year paid by the employer (after 33 days, social security will make the payments).
- If an employee is older than 50 years old, they’re only entitled to 14 sick days paid by the employer. All days over that will be paid by social security.
- Sick leave pay is paid at 80% of the employees’ normal salary or 100% if the illness occurred during pregnancy or a work-related accident.
In addition to paternity and maternity leave, there are 36 months of parental leave. This time is unpaid and can be taken up until the end of the calendar year in which the child turns six years old. 34 months of this time can be allocated between the mother and the father however they choose, while one month is directly allocated to the father and one month is directly allocated to the mother.
Contractual provisions
Electronic contracts are recognised by Polish law. A person’s intent can be expressed by any action, including in an electronic form (declaration of intent) (Article 60 Civil Code).
A probationary period in Poland cannot be longer than three months for regular employees and no longer than six months for chief officers. The probationary period cannot be longer than 50% of the employment contract.
Full-time employment in Poland is considered an average of eight hours a day and 40 hours per week. Employers are required to keep accurate records of working hours to ensure an employee’s average working hours do not exceed this.
Overtime is paid at 150% of the employee’s normal rate. If the overtime the employee is required to work is at night, on a Sunday, on a public holiday or any day that was meant to be non-working, then overtime must be paid at 200% of the normal rate.
Employees who have worked a continuous six hours are entitled to a 15-minute break. If an employee works at a computer, they’re entitled to a five-minute break every hour. Many employees give their employees an hour break per day, but this is not required by law.
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