Fully Managed Payroll in Poland.
No admin. No guesswork. Just accurate payments and expert support just a phone call away.
TopSource rated 5/5 by our customers
Every Payslip Filed. Every Question Answered.
Polish payroll is complex and constantly evolving. With mandatory ZUS contributions for social security, health insurance, and pensions, strict PIT (Personal Income Tax) reporting, and monthly declarations to both ZUS and the tax office, compliance requires precision. Employers must also adapt to frequent legislative updates — from changing tax thresholds to evolving employee benefit rules — making payroll a continual challenge.
Our expert‑led services and purpose‑built payroll platform ensure your payroll in Poland is always accurate, compliant, and on time. And whenever questions arise, your dedicated support team is just a phone call away.
So you can focus on growing your business, not Poland’s demanding payroll system.
TopSource runs it as part of our global payroll services.
More than a payroll platform
Simplified Payroll
Dedicated Support
Access to Expertise
Sync with your HR Systems
Employee Cost Calculator
Hiring costs go beyond salary. Estimate the cost of your next hire with this calculator. Simply enter their location and salary information in to this handy tool to see what will be spent in employment costs each month.
Employment Cost Calculator
*Indicative figures only and not definitive legal advice. Local regulations change frequently. Consult an expertPoland
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“Their expertise and understanding of the unique hiring, payment, and human resource practices in each country has been nothing short of outstanding. Our Client Success Manager, has done just that … ensured our success. Her availability and willingness to engage on a personal level has made all the difference.”
“Excellent service, especially from our account manager who has gone above and beyond to help us use the platform effectively. Our manager, significantly simplifies my workload. It is like having your own TopSource HR representative on your team.”
“TopSource has been our go-to resource for international hiring. They are responsive, thorough, respectful and knowledgeable. The Client Success team has provided us with the utmost customer service, and the more we use TopSource, the more, it gives us access to more resources and knowledge.”
Other services
Accelerating your growth in Poland and beyond
TopSource goes far beyond payroll, acting as your end-to-end partner in global workforce management. From Employer of Record (EOR) services and seamless entity setup to localized accountancy and fractional HR support, we cover every aspect of international employment.
Meet our experts for Poland
Whether you’re entering the market or scaling operations, our specialists provide the insight and guidance you need to succeed in one of the world’s most dynamic and regulated employment landscapes. With TopSource, you’re backed by real experts, every step of the way.
Beyond a payroll serviceA globalization accelerator
Payroll platform
Global payroll simplified
Your intuitive hub for paying global teams. Simple, powerful, and designed to scale with you — no complexity, just clarity.
Audit
Eliminate barriers to growth
Avoid compliance issues across your global workforce and uncover opportunities to improve profitability. On a quarterly basis we’ll help you audit your global talent strategy to ensure it aligns with your business goals.
Intelligence
Build a data-driven talent strategy
Grow confidently and profitably with access to the latest TopSource insights & data on hiring markets, salary benchmarking & benefits.
Advisory
Expert guidance that turns complexity into clarity.
Whether you’re managing a global acquisition or entering a new market, you get clear guidance to navigate complex decisions, avoid delays, and accelerate your global expansion.
Looking at other markets too?
We help organizations with employ and pay teams in over 180 countries.
Poland payroll: frequently asked questions
We manage monthly ZUS social security declarations (DRA), PIT income tax withholding and the annual PIT-4R reconciliation, and administration of Employee Capital Plans (PPK), Poland’s auto-enrol workplace pension scheme. We track PPK enrollment status carefully given the periodic re-enrollment cycle for employees who previously opted out.
Monthly payroll is standard in Poland, and payslips itemize ZUS contributions, PIT withholding, and PPK contributions where applicable, alongside gross and net pay, in a format that reconciles with ZUS and tax office filings.
Yes, our Global Payroll service runs payroll for employees of your existing Polish entity, typically a sp. z o.o., registered with ZUS and the tax office. If you don’t yet have a Polish entity, our Employer of Record service lets you build a Poland-based team immediately.
Salaries are paid in Polish Zloty through domestic bank transfers, and we manage ZUS and PPK remittance through your entity’s payroll setup, while your global treasury and consolidated reporting remain in your chosen currency.
Yes. Poland’s ZUS contributions and PPK obligations are standardized into the same consolidated reporting as your other countries, so your Central European nearshore team’s cost and compliance status is visible in the same view as the rest of your global workforce.